Instructions to authors

(June 2020)

Brief presentation of EUA

The Avignon University Editions (EUA) were founded in 2008 and now have more than seventy titles in their catalogue. They testify to the vitality and diversity of research at Avignon University and participate in the dissemination of knowledge by strengthening the links between the university and the city. They are an important player in the sharing of culture and knowledge in the Avignon area and beyond.

Within the institution, they are administratively attached to the university library and actively collaborate with the research and communication departments. During public events, the EUAs integrate their initiatives into the overall functioning of the university.

One catalogue, four collections

Entre-Vues includes the "Leçons de l'Université" (University's Lessons), given by directors programmed at the Avignon Festival, and the university's "Grandes conférences" (Great Conferences);

  • En-Jeux testifies to the research in progress within Avignon University, through monographs and, above all, collective works;
  • Passion du patrimoine presents updated syntheses on local and regional heritage for a wide audience;
  • MidiSciences offers an enriched follow-up to the popularization of scientific culture programmed at Avignon University.

Digital dimension

The EUA is developing several axes linked to digital technology:

  • All the collections will eventually be available on OpenEdition Books. Entre-Vues was put online in October 2019.
  • Coupled with this first dimension, the generation of digital books allows the integration of specific environments, such as Kindle for Amazon or Kobo for Fnac. All EUA books will have this double dimension, printed and digital, either retrospectively or upon publication.
  • These digital publications open up the possibility of integrating the EUA into the catalogues of international scientific content providers such as Dawson or Ebsco.
  • The EUA publishes a Research Notebook on the French scientific blogging platform Hypotheses.org, managed by OpenEdition (nearly two thousand visits per month). On the one hand, it is a question of facilitating the production of natively digital content; on the other hand, the EUA systematically promote their new works, most often by a specific contribution built with the authors (presentation text, unpublished documentation, audio interview, short videos, etc.).

The EUA calls on external service providers for technical operations (proofreading, page layout, encoding, printing). These interventions are a guarantee of quality, but they also imply the implementation of very tight production schedules.

The works are distributed by professional service providers: FMSH-Diffusion for printed works, OpenEdition et Immatériel for digital works. These collaborations once again imply a great deal of rigour in the management of schedules, as several months are necessary between the elaboration of the final manuscript and publication.

Submission of the editorial project

Your project must be presented to the EUA, mainly to the director. This presentation can take the form of informal discussions or exchanges of emails; it is then formalised in a document, which can have a fairly free form, in order to respect the diversity of scientific expressions, but which must imperatively contain a text of 350 characters, including spaces, which will be, after intervention of the EUA, publicly distributed during the announcement of the publication ("to be published")

The decision to publish is taken by the director of the EUA, who bases it on discussions with the editorial committee, the collection directors and the expertise of scientists from outside the institution.

At this stage, the dialogue makes it possible to specify the project in its scientific and editorial dimensions: choice of collection, complementarity of the Research Notebook, deposit in HAL - the open archive of French public research - or Nakala - the French public research data warehouse -.

Author and contributor contracts

In keeping with the specificity of university publishing, authors are not paid. However, they are offered copies of printed works and a reduced sale price for subsequent copies. The EUA also facilitates all forms of promotion.

The EUA has systematized the use of contracts, drawn up on the basis of collaboration between university publishing structures and with the support of the Syndicat national de l'édition. These contracts are validated by Avignon University. Legally necessary, they facilitate the long-term exploitation of publications.

All authors of unpublished texts must sign a contract in order to be published. The authors of graphic elements (tables, images, maps...) can benefit from a contractualization in the form of independent services.

Form of the manuscript

In addition to the spelling standards presented in another document, it seems necessary to emphasize the following requirements, which are essential for efficient handling.

  • Do not format your text beyond italics, superscripts or other usual marks.
  • The manuscript must be written in a Unicode font (Times New Roman for example). The use of exotic fonts is prohibited.
  • Accentuate capital letters, respect typographical rules.
  • Qualify the paragraphs by using the styles predefined by your word processor (title, subtitle; titles 1,2,3...; quotation...).
  • Do not intervene on the form of the text beyond these styles (no manual hyphenation, no manual page break, no manual tabulation, etc.), which will be reused by the EUA and our service providers.
  • Do not use blank lines, unless it is significant, for example for a conclusion.
  • Automatically number the pages of your manuscript, with continuous numbering from the first to the last page.
  • Number footnotes continuously in the case of individual works; in the case of collective works, numbering should start again with each new contribution.
  • Do not number your table of contents or your index(es).
  • For ease of reading (i.e., to receive the reader properly into the book), use short titles for the book, chapters and sub-sections.
  • Disable any track changes.

The EUA can assist you in preparing your manuscript.

Iconography

All visual elements (photographs, maps, tables, drawings) must be separated from the manuscript. It is possible to indicate in the manuscript, by forcing the rules set out in the previous paragraph (for example by using a bright font colour), the desired location of the illustrations, bearing in mind that the final layout depends above all on the graphic design of the work as a whole. The name of the visual element must be clearly indicated, with the name of the file to which it corresponds.

You must guarantee that you have the rights to use these elements in printed and digital form.

It is essential to have elements of high graphic quality, preferring native versions and favouring high definition files, i.e. an image resolution of 300 dpi. All documents must be credited: who is the author and what rights are associated with them (copyright, creative commons license, public domain...).

The EUA can help you with these points.

Biographies

As soon as the manuscript is submitted, all authors must be presented in a succinct form, 500 characters including spaces as maximum. These presentations are likely to evolve during the editorial development of the work.

Grants

The EUA is attentive to the proposal of subsidies, which become indispensable for large projects (voluminous work, important presence of iconography, choice of colour for the illustrations).

Proofs

The authors, or the directors of the books, will have to validate a final version of the manuscript. Then, after the layout work, they will have to give their approval for the version that will be sent to the printer and/or to the digital platform. At this stage, only spelling corrections are allowed.

Promotion

Whether in commercial or open access form, the EUA is committed to ensuring high visibility of publications. Authors' involvement is essential, in various forms:

  • scientific presentation of the place of the work in its environment, intended for the distributor's representatives (1,000 signs including spaces);
  • active participation in the elaboration of the Research Notebook promoting the work (additional unpublished text, iconographic or audiovisual document, account of the elaboration of the project, interview...);
  • co-elaboration of at least one public event upon publication (on campus or outside: bookstore, theatre, third place, other city than Avignon);
  • transmission of lists of recipients of publication announcements, press services. Partial responsibility for these mailings.

The EUA makes itself available to facilitate long-term promotion, in particular for sales tables at conferences or symposiums.

Date of update June 7, 2021